Detailed Accounts Payable Specialist Job Description Template

Introduction:

We are on the lookout for a proficient Accounts Payable Analyst to augment our finance team. This role is ideally suited to those with an eye for detail, exceptional organizational prowess, and a flair for working in a dynamic environment. If you are self-motivated and believe in achieving efficiency and precision, we invite you to submit your application.

Job Responsibilities:

• Efficiently and precisely record and manage accounts payable transactions
• Correspond purchase orders with invoices, ensuring necessary authorization
• Rectify vendor statement inconsistencies and disputes
• Retain comprehensive records for all accounts payable dealings
• Administer weekly check processing cycles
• Aid in end-of-month closing activities pertaining to accounts payable

Job Brief:

As an Accounts Payable Analyst, you will be accountable for the precise and timely administration of all accounts payable transactions. The role demands collaboration with various departments and vendors to confirm that all invoices receive the necessary authorization and match the corresponding purchase orders. Reporting directly to the Accounting Manager, your role will be instrumental in maintaining the precision and completeness of the company's financial documentation. `

Detailed Responsibilities:

• Ensure the completeness and accuracy of invoices under review
• Authorize invoices against corresponding purchase orders
• Document invoices within the accounting system, and associate them with the relevant general ledger accounts
• Resolve discrepancies in vendor statements
• Communicate effectively with vendors to address issues or discrepancies
• Retain detailed and precise records of all accounts payable transactions
• Administer weekly check runs
• Support end-of-month closing activities pertaining to accounts payable
• Provide assistance to other segments of the accounting department as required

Requirements and Skills:

• Bachelor's degree in Accounting or a related discipline
• A minimum of 2 years of accounts payable experience
• Exceptional attention to detail and precision
• Superior organizational capabilities
• Ability to perform optimally in a high-paced work environment
• Proficiency in Microsoft Office, particularly Excel
• Experience with accounting software, for example, QuickBooks or NetSuite
• Outstanding communication and interpersonal skills
• Ability to function independently and collaboratively

Frequently Asked Questions (FAQs):

Review and Approval:

This job description has received approval from the Accounting Manager and the HR Manager following careful review.