We are seeking an organized and efficient Office Assistant to join our team. This role is suitable for someone who is detail-oriented, able to multitask, and has excellent communication skills. If you are looking for a challenging and rewarding role in a dynamic work environment, we encourage you to apply.

Job Responsibilities:

  • Answering phone calls and responding to emails
  • Greeting visitors and directing them to the appropriate department
  • Maintaining office supplies and inventory
  • Organizing and scheduling appointments and meetings
  • Assisting with administrative tasks such as data entry and filing
  • Coordinating with other departments to ensure smooth operations

Job Brief:

The Office Assistant plays a crucial role in ensuring the smooth functioning of our office. They are responsible for managing the day-to-day administrative tasks and supporting other departments as needed. This role requires excellent organizational and communication skills, as well as the ability to work independently and as part of a team.

Detailed Responsibilities:

  • Answering and directing phone calls and emails to the appropriate person
  • Greeting visitors and ensuring they are comfortable while they wait
  • Ordering and maintaining office supplies and inventory
  • Scheduling appointments and meetings and ensuring they run smoothly
  • Provide support for administrative duties, including tasks such as data entry and filing
  • Facilitate coordination among various departments to ensure efficient operations
  • Performing other duties as assigned by the supervisor

Requirements and Skills:

  • High school diploma or equivalent
  • 1+ years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office and other relevant software
  • Ability to work independently and as part of a team
  • Attention to detail and accuracy

Frequently Asked Questions (FAQs):

The working hours for this role are from 9 am to 5 pm, Monday to Friday.

Yes, we require at least 1 year of experience in an administrative role.

The salary range for this role is competitive and will be discussed during the interview process.

Review and Approval:

This job description has been reviewed and approved by the HR department.